[Tutorial] How to Grant RDP access to a server

In this post, we illustrate the method to grant RDP access to a server and show you a better way to realize remote access.


By Ellie / Updated on November 24, 2022

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How do I allow someone to RDP to my server?

“Hello, everyone. My friends met with the error “user account is not authorized for remote login” when he RDP to my server. I know that I should allow him to RDP to my server so that he can remote into my PC successfully. But I don’t know how to grant RDP access to a server. Any suggestions?

The windows-built-in feature RDP allows us to remotely access a server. However, if the user is not a member of the “Remote Desktop Users”, then the account won’t be permitted by the host PC. Therefore, we should give user RDP access to server so that the PC can be accessed successfully.

Method to give user RDP access to server

The part would tell you how to grant RDP access to a server. We should create the user and then add the user to the Remote Desktop. Keep reading.

Create a User

Step 1. Right-click on the Start menu and click on Computer Management.

Computer Management

Step 2. Under the Local Users and Groups option, click on Users. Right-click in the right pane and then select New User...

Create new user

Step 3. Input the username and full name of the new user, and then enter the password. Tick in the” Password never expires” option so that you can use your password without being reminded constantly by Windows to change it.

Input the User Information

Step 4. Click on “Create” to finish adding the new user and then exit the Computer Management. Remember the username you write here because you will need it later! 

Add the user to the Remote Desktop Users

Step 1. Press “Win + R “ and then type “control panel”, hit “OK”.

Run Control Panel

Step 2. Select “System and Security ”.

System and Security

Step 3. Choose “ Allow remote access” under the System tab.

Allow Remote Access

Step 4. Under the Remote Desktop tab, click on “Select Users”.

Select Users

Step 5. Click on Add from the System Properties box.

Add Allowed Access Users

Step 6. Enter the object name that you set before, such as “AOMEI”, and then click on Check Names. Now the names are as follows.

Check Name AOMEI

Step 7. Now the new user is been successfully added and you are granted access to a server. Click on “OK”.

AOMEI Successfully Been Added

Bonus tip: How to check who has RDP access to a server

After knowing how to grant RDP access to a server, some users are thinking about how to check who has RDP access to a server. Here we provide the concrete steps for you.

Step 1. Right-click on the start menu and then choose “Computer Management”.

Computer Management

Step 2. Expand Local Users and Groups (Local), and then choose “Groups”, double-click on “Administrators”, and then you can check who has RDP access to a server.

AOMEI Successfully Been Added

RDP alternative for Server -- AnyViewer

Apart from sharing the steps to grant RDP access to server, we also guide you to check who has RDP access to a server. However, if you are still meeting with other RDP errors or you don’t want to spend much time on creating and adding the user, AnyViewer, an RDP alternative for the Windows server, must be the most suitable one for you.

With AnyViewer, you won’t need to add a user to realize remote access, and all you need to do is inputting the device ID of the remote PC, and then choose “Connect” to send your remote control for attended access or input security code for unattended access. In addition, AnyViewer is easy to set up, and it won’t be limited by the same LAN. With it, you can also enjoy the flexible methods to connect and it’s applicable to multiple windows editions like Windows  Server 2022, 2016/2012 R2 and Windows 11. Here are the details about AnyViewer. Click on the blue button to get it.

Download Freeware Win 11/10/8.1/8/7
Secure Download

Realize remote access with one-click

Step 1. Sign up for an AnyViewer account and then sign in to this account on the two computers. Once logged in, the PC will be assigned to the account automatically. 

Log in AnyViewer

Step 2.   On the client computer,  go to "Device", click the PC that you need to control, and click "One-click control" to achieve a remote connection with one click. 


Step 3. Now you can access a server remotely.

Realize remote access via access code

Way 1. Remote access through a fixed security code

Step 1. Install AnyViewer, on the host computer, find Settings on the interface and then click on it.

Temporary Code

Step 2. Navigate to “Settings”> “Recipient” > “Set my security code”, type in the security code, and then click on “OK” to return the main interface.

Accept Remote Control

Step 3. On the client PC, input the device ID of the host PC in the Partner ID box, click on “Connect”.


Step 4. On the client PC, when a pop-up window appears, choose the second option and then input the security code and click on “OK”.

Security Code

Way 2. Remote access via control request

Step 1. On the client PC, input the device ID of the remote PC, and then click on “Connect”.


Step 2. On the client PC, for the pop-up option, choose the first option “Send a control request to your partner”, and then click on “OK”.

Send a Control Request to Your Partner

Step 3. On the host PC, click on "Allow" to receive the request control. Then the connection is established and remote access is available. 

Request to Control Your Device


Now you must get how to give user RDP access to server, which can be achieved by creating the user and adding a user to Remote Desktop. However, if you are finding an RDP alternative for the server, AnyViewer can be the best choice for you.