How to Transfer Excel Files from One Computer to Another

How do I share an Excel file with another computer?

Excel is an indispensable tool for managing spreadsheets, analyzing data, and organizing information. Whether you're upgrading your PC or simply wondering how to transfer Excel files from one computer to another, there are several efficient ways to get the job done.

For a secure and professional solution, consider using remote file transfer software such as AnyViewer. These tools not only enable fast file transfers between computers but also ensure encrypted, secure communication over long distances, making them perfect for working remotely or requiring IT support. This is one of the most effective methods for transferring Excel files from one computer to another without data loss.

Prefer a physical method? Use a USB flash drive. Copy the necessary Excel files, or even the entire Office folder, onto the drive, then move them to the new device. This approach is simple and helps retain your original settings and preferences, making it an offline option for those asking how to transfer Excel from one computer to another.

No USB drive? Cloud storage and file sharing solutions like OneDrive or Google Drive make it easy. Upload your Excel files from your old computer and download them onto your new one with just a few clicks. This method is ideal for users who prefer remote access and flexibility.

If you're a Microsoft 365 user, the process is even more seamless. Just sign in to your account on the new computer, and you can access all your Excel files instantly, no need for manual transfers or complicated setups.

In short, if you're wondering how to transfer Excel files from one computer to another, you've got plenty of options. Let's break them down.

How to transfer Excel files from one computer to another

Transferring Excel files can be easy and hassle-free when you choose the right method. Let's explore the top ways for how to move Excel files from one computer to another.

Best method: Remotely transfer Excel files using AnyViewer

When considering how to transfer Excel files from one computer to another, especially when working remotely, AnyViewer stands out as the best solution. Whether you're collaborating with a team, accessing your office computer from home, or need to move large workbooks quickly and securely, AnyViewer makes Excel file transfer a breeze.

Forget about email attachment limits, sluggish cloud uploads, or broken formatting. With AnyViewer, your Excel files are transferred directly from one PC to another, fast and flawlessly, with no compression, no data loss, and no stress.

Why AnyViewer is Ideal for Transferring Excel Files Remotely

• Handles large Excel files effortlessly – Transfer spreadsheets up to 1 TB without compressing or splitting.
• High-speed transfers – Up to 10 MB/s, perfect for large files with multiple worksheets, charts, and formulas.
• No file quantity restrictions – Send multiple Excel files or entire folders in one go.
• Supports simultaneous transfers – Up to 5 file threads at once for maximum efficiency.
• Encrypted and secure – Keeps your confidential data safe during remote transfer.
• Cross-platform support – Works seamlessly on Windows and macOS, great for mixed-device environments.

How to Transfer Excel Files Remotely Using AnyViewer

Step 1. Download and install AnyView on both the source and target computers.

Step 2. Sign in with the same AnyViewer account on both devices.

Step 3. On the sender's computer, find the recipient's device in the device list, and click File Transfer.

Step 4. In the file transfer window, locate the Excel file(s) or folder(s), then click the arrow icon to initiate the transfer.

Once complete, the Excel file will be ready to open and edit on the other device, no formatting lost, no formulas broken.

Pro Tip: Edit Excel Files Remotely with AnyViewer

Need to work directly on your Excel sheet without transferring it? AnyViewer also supports full remote desktop access. Just connect to your remote PC, open Excel, and make real-time edits, just like you're sitting right in front of it. Perfect for quick updates, team collaboration, or remote troubleshooting.

Offline method: Transfer Excel files using a USB drive

Moving Excel files to another computer with a USB drive is one of the most straightforward methods. Follow this step-by-step guide to complete the transfer process:

Copy Files from the Old Computer

Step 1. Plug the USB drive into your old computer. Make sure it has enough space.

Step 2. Open File Explorer and find your Excel files, usually in the Documents folder or wherever you saved them.

Step 3. Right-click the file or folder you want to move, then click Copy.

Step 4. Open the USB drive in File Explorer, right-click, and select Paste.

Step 5. When the transfer is done, safely remove the USB drive.

Move Files to the New Computer

Step 1. Plug the USB drive into your new computer.

Step 2. Open File Explorer and go to the USB drive.

Step 3. Find the Excel files, right-click, and choose Copy.

Step 4. Go to the folder where you want to save them (like Documents) and click Paste.

Now your Excel files are ready to use on your new computer.

Important Tip:

Make sure both computers are running compatible operating systems and versions of Microsoft Excel. This ensures smooth file access and functionality after the transfer.

Using a USB drive is a quick and offline solution, ideal for users looking for a plug-and-play approach without relying on internet access or cloud platforms.

Use cloud storage to transfer Excel files easily

Cloud storage is a smart and flexible way to move Excel files between computers. Rather than a direct transfer, it works more like a backup system: upload your files to the cloud from one device, then download them on another. It's fast, secure, and convenient.

Why Use Cloud Storage?

• Easily view and edit files using the cloud storage app.
• Access your documents from any device by logging into your account on the cloud provider's website.
• Keep your files safe, even if your computer is lost, stolen, or damaged, your data remains protected in the cloud.

There are many cloud storage platforms to choose from, Google Drive, OneDrive, Dropbox, and more. Let's walk through an example using Google Drive.

Upload the File from Your Old Computer

Step 1. Open https://drive.google.com in your web browser.

Step 2. On the left sidebar, click My Drive, then choose Upload files or Upload folder from the dropdown menu.

Step 3. A file explorer window will pop up. Select the Excel file or folder you want to upload and click Open.

Step 4. You'll see a progress bar in the bottom-right corner. Once the upload finishes, the file will appear in your Drive.

Download the File to Your New Computer

Step 1. On the new computer, go to https://drive.google.com and log in with the same Google account.

Step 2. Locate the uploaded Excel file in your Drive.

Step 3. Right-click on the file and choose Download.

Step 4. The file will be saved to your new device, ready to use.

Cloud storage is perfect for transferring files without cables or external drives. Plus, your data stays backed up, giving you peace of mind no matter where you're working from.

Transfer Microsoft Office with your Microsoft 365 account

If you have a Microsoft 365 subscription, moving Office to a new computer is quick and hassle-free. Just follow these steps:

Deactivate Office on the Old Computer

Step 1. Make sure your Microsoft 365 subscription is active.

Step 2. On your current computer, open Word, Excel, or any Office app.

Step 3. Click your profile icon or name in the top-right corner, then choose Account.

Step 4. In the Install Information section, click Deactivate Install. This will free up a slot for another device.

Activate Office on the New Computer

Step 1. On your new computer, go to https://www.microsoft365.comand sign in with the same account.

Step 2. Download and install Microsoft Office.

Step 3. Once installed, open any Office app and sign in with your Microsoft 365 account.

That's it, your Microsoft Office is now active on your new device.

Quick Tip:

You don't need to transfer any files manually. Your Microsoft 365 account handles the activation process, making it an easy and secure way to switch devices.

Conclusion

No matter your tech level or preferences, knowing how to transfer Excel files from one computer to another can save you time and frustration. From using a powerful remote tool like AnyViewer, to simple USB transfers, to cloud-based solutions and Microsoft 365 syncing, there's a method for everyone. Choose the one that best suits your workflow, and you'll have your Excel files where you need them in no time, without losing formatting, data, or productivity.